Richmond City Council May 2024 Summary
RECOGNITION OF PEPPERIDGE FARMS AS THE BLACK & WHITE DAYS GRAND MARSHAL FOR 2024.
In 1974, Pepperidge Farms opened a plant in Richmond, Utah. Founded by Margaret Rudkin in 1929 on her Pepperidge Farm property in Connecticut, the company grew from selling a single loaf of bread to producing millions. By 1947, a new bakery in Connecticut marked its expansion, and by 1950, they began producing Belgian chocolate cookies. The Richmond plant, crucial for Goldfish cracker production, is undergoing a $160 million expansion, adding 86 jobs and increasing capacity to produce five million Goldfish per hour. Currently, they employ over 400 people. Pepperidge Farms is recognized for its community contributions, including volunteering at The Park Bench senior center. In honor of their 50th anniversary in Richmond, they are the Grand Marshal of the 109th Black & White Days celebration. AJ Heiner, who oversees the local facility, introduced long-time employees Dave Gerrard and Jeannie Dy at the event. Pepperidge Farms was presented with a gift of appreciation for their community involvement.
DISCUSSION AND UPDATE WITH REPRESENTATIVES OF THE CACHE COUNTY SHERIFF’S OFFICE.
Sheriff Chad Jensen provided an update on the city's animal control and patrol contracts, highlighted the need for additional hours due to increased service demands, discussed the upcoming deliberate response unit for targeted patrols, emphasized the strong relationship with the local school district, and mentioned legislative mandates increasing the number of school resource officers and security measures, while also addressing staffing levels and future department needs.
DISCUSSION AND POSSIBLE APPROVAL OF AMENDMENTS TO THE PERSONNEL MANUAL OF THE CITY.
Justin presented a new background check policy for all new library and city employees, emphasizing its necessity for safety, with the process being quick, costing $15 per employee, and managed by the Smithfield City Police Department, leading to unanimous council approval for adopting the policy.
DISCUSSION ON AN EMERGENCY COORDINATOR POSITION FOR THE CITY.
Mayor Erickson discussed the creation of an emergency management room and the need to designate Dave Cavanaugh as the city's emergency coordinator, with a plan to finalize and adopt the emergency plan by the July 1st deadline, ensuring compliance with state code and improving the city’s emergency preparedness.
PUBLIC HEARING FOR THE PURPOSE OF DISCUSSING AMENDMENTS TO THE FISCAL YEAR 2024 BUDGET WHICH IS THE PERIOD OF JULY 1, 2023 THROUGH JUNE 30, 2024.
In the public hearing, Justin outlined various budget increases for funds including Solid Waste, Capital Projects, Cub River Sports Complex, Sewer Enterprise, Water Enterprise, and General Fund, with a notable expense proposal for purchasing a used street sweeper at $75,500, which was thoroughly vetted by Daryl, despite concerns about maintenance costs raised by David Cavanaugh. The hearing closed at 7:27 P.M. with unanimous approval to return to the regular city council meeting.
DISCUSSION AND POSSIBLE VOTE ON AMENDMENTS TO THE FISCAL YEAR 2024 BUDGET.
Holly explained that the street sweeper would need maintenance at least twice a year, with Rob Bair designated as the main operator. Shane Lewis would serve as a backup operator, and Austin Hinckley could assist if needed. She mentioned that training would be provided with the purchase. The mayor inquired if maintenance would be performed during the off-season, to which Holly affirmed, noting that they would obtain a maintenance quote and evaluate if Lyle or Daryl could handle the maintenance work and associated costs.
Amber asked about the average lifespan of a sweeper and whether there was space to park it. Daryl responded that similar sweepers in Geneva's fleet had an average of 35,000 hours. Holly confirmed that there was adequate parking space for the sweeper without the need for additional construction. The mayor suggested that they might consider adding a washdown area in the long term.
Lyle pointed out that if the sweeper could offset other expenses, it made sense to purchase it. Bryce Wood added that with ongoing construction leading to mud on roads, the sweeper would be beneficial. The mayor noted that the city began sweeping twice a year before the annual Black & White Days event and after chip seal work was completed.
Amber asked if there would be a more regular sweeping schedule if the city owned a sweeper. Holly confirmed this, emphasizing the goal to improve the city’s appearance and noting that Rob could operate the sweeper when not engaged in other projects. The sweeper would also assist in jetting small pipes.
The mayor asked Justin for his thoughts on the purchase. Justin stated that if the city was ever going to purchase a sweeper, now was the time, citing affordability, available cash, and favorable revenue and expense balances. The mayor mentioned a $200,000 adjustment to the sales tax revenue, emphasizing that sales tax revenue significantly exceeded property tax revenue. Justin added that the city was about $110,000 to $120,000 ahead in sales tax revenue, despite $80,000 to $90,000 going back to Lee’s Marketplace due to a rebate agreement, which decreases by ten percent annually.
Bryce Wood remarked that the sweeper was a good deal and would pay for itself in three to four years. The mayor agreed, noting that owning the sweeper would allow the city to sweep more frequently than just twice a year.
The motion to approve the amendments to the Fiscal Year 2024 Budget, including the purchase of the street sweeper, was made by Daryl, seconded by Lyle, and passed unanimously. All council members voted in favor: Bair, Ervin, Draxler, Wood, and Black, with none opposed.
COUNCIL MEMBER MAYOR REPORTS
Amber's Report on Black & White Days:
Amber expressed her happiness with the progress and organization of Black & White Days, highlighting the remarkable efforts of the city staff who have been supportive and positive, contributing long hours to ensure the event's success. The Hamburger Stand is performing well, and the youth council is actively participating by hosting a dance and helping at the Hamburger Stand. Lee’s Marketplace is organizing a breakfast, and volunteers have managed the Royalty and Lil’ Miss pageant. Various activities like the foot and bike races and the breakfast are also volunteer-driven. The Daughters of Utah Pioneers (DUP) appreciate John Harris's work on the Relic Hall floor repair and are prepared for the event. Historical photos will be displayed at Lee’s Marketplace, and the museum board is actively showcasing artifacts. Amber noted the need to address some long-term challenges due to fewer volunteers this year.
Mayor's Report on Parade and Projects:
The mayor announced that West Motor is donating trucks for the grand marshal during the parade. Lyle reported that the 400 West road project is about to start, pending water and sewer studies. The mayor mentioned a challenge with the departure of a level three engineer from J-U-B Engineers, who has been crucial in overseeing the MBR Plant and ensuring compliance. The city is working with J-U-B to maintain necessary licensing and continue the studies, including a potential addition of Lewiston City to the sewer system.
Daryl's Report on Conference and New Liaison Role:
Daryl shared his positive experience at the Utah League of Cities and Towns spring conference, where he gathered valuable information. He highlighted HB88, which allows public entities to hold free activities without liability, and the potential support from Utah State University for feasibility studies. He learned about funding for highway projects and the benefits of installing roundabouts. Daryl emphasized the importance of long-term planning, such as incorporating biking and walking trails before subdivision developments. The mayor announced Daryl's new role as the city liaison to the Richmond Power & Irrigation Company.
Bryce Wood's Update on Youth Council and Hamburger Stand:
Bryce Wood reported that the Hamburger Stand had approximately $1,900 in receipts on the first day, with significant help from Park Bench employees and the youth council. Plans are in place to educate the youth council on budgeting and planning, with Holly and Justin scheduled to attend a future meeting. Efforts are underway to establish a more formal structure for the youth council and enhance leadership roles.
Joel's Report on Black & White Days Races:
Joel confirmed that preparations for the foot race and bike race are complete, with the running course painted and aid stations staffed. The Cache County Sheriff’s Office motorbikes will lead both races. Joel expressed concerns about packet pickups, aiming to avoid congestion on Saturday morning by offering pickups on Friday evening and Saturday morning. All activities are centered at the Community Building, with emails sent to participants regarding the packet pickup schedule. The royalty helped prepare the bags, and the bike course will be painted on Friday.
The meeting concluded with unanimous support and positive feedback for the ongoing and upcoming initiatives related to Black & White Days and other city projects.
STAFF REPORTS AND MONTHLY FINANCIAL REVIEW. FRAUD RISK ASSESSMENT.
Holly's Updates on Projects and Permits:
Holly reported on the ongoing 300 East swale project and upcoming plans to clean out the pond at the Nature Park and install a swale on the west side of the road in that area. Six building permits will be issued in the Richmond Village development once the impact fees are paid, and twelve new water meters have recently been installed in that development. Holly plans to meet with a UDOT representative to discuss the speed around the crosswalk on the highway. She praised Rhonda Davis and her team for the successful Lil’ Miss pageant and noted that various groups are excelling in their respective areas. Holly mentioned several upcoming projects following Black & White Days.
Mayor's Comments on Staff and Black & White Days:
The mayor commended the city staff for their professionalism and organization while preparing for Black & White Days. He mentioned being in the office to assist where needed and appreciated the staff's dedication.
Discussion on Potholes and Maintenance:
Joel inquired about the hot box used for fixing potholes, expressing concerns about some new patches looking rough. Holly explained that the hot box is used for larger asphalt projects, while cold mix is used for small potholes. She acknowledged that some patches, like the one at State and Main, had to be redone. Amber mentioned spotting a water leak and asked about reporting such issues. Holly confirmed that notifications are appreciated to ensure all issues are addressed promptly.
Justin's Financial Report:
Justin provided an update on the city's financials, noting that $56,339 in sales tax revenue was collected last month, along with $31,520 from the Class “C” Road fund. The cemetery district paid their quarterly contract, and sponsorship revenue for Black & White Days reached approximately $13,000. Justin discussed the upcoming budget amendments and the adoption of the new budget in June. He detailed the process of closing the justice court and its impact on financials. Significant water and sewer impact fees have been collected, and water meter purchases have increased due to growth. Fifty new garbage cans were purchased in April.
Updates on RAPZ Tax Bathroom Project and Budget Considerations:
Justin shared updates on the RAPZ Tax bathroom project, which is expected to be completed in July. The bathroom will be placed south of the Star Pavilion. Adjustments have been made to the RAPZ Tax line items and utility expenses in the proposed budget. The Solid Waste Enterprise Fund charges the General Fund for garbage service at city facilities, which has been accounted for in the budget. Property tax numbers will be available in June and will be discussed at the next council meeting as the new budget is finalized.
Fraud Risk Assessment:
As part of the annual audit, Justin presented the council with the Fraud Risk Assessment, which he and the mayor will sign and upload to the state auditor's website. Although the city doesn't qualify for a few items, such as having a CPA on staff, there are no significant concerns. Mitigating circumstances, like requiring two signatures on all checks, ensure proper handling of these items.
MAYOR’S REPORT
RAPZ Tax Application and Black & White Days Project:
The mayor informed the council that the county recently met to discuss RAPZ Tax applications, with the selection committee recommending approval of $105,000 for their project. He expressed gratitude for Dave Erickson's efforts in securing approval for this funding. The mayor emphasized the historical significance of the Black & White Days building, noting it was constructed 50 years ago with minimal renovations since. The city welcomes any amount approved for the project.
Acknowledgement of Black & White Days Organizers and Volunteers:
The mayor extended thanks to Joel, Bryce Wood, Amber, Holly, and all others who dedicated significant time to organizing and facilitating Black & White Days activities. Special recognition was given to Rhonda Davis and the volunteers whose commitment and sacrifices contribute to the success of the celebration.
Operation of Hamburger Stand and City Projects:
Noting ongoing city projects, the mayor highlighted the successful operation of the Hamburger Stand this year with paid staff, commending employees for their adaptability to new job assignments.
EXECUTIVE SESSION TO HOLD A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY. UTAH CODE ANNOTATED 52-4-205 (1) (D).
The city council meeting progressed with a motion by Bryce Wood, seconded by Amber, and unanimously approved, to close the regular session and convene an executive session at 8:21 P.M. Present were Mayor Erickson, Lyle Bair, Amber Ervin, Joel Draxler, Bryce Wood, Daryl Black, HollyJo Karren, and Justin Lewis.
Following discussions in the executive session, Amber motioned, Bryce Wood seconded, and the council unanimously voted to conclude the executive session and resume the regular city council meeting. The executive session ended at 9:30 P.M.
Subsequently, Lyle proposed adjourning the meeting, Bryce Wood seconded the motion, and it was unanimously approved by the council members present: Bair, Ervin, Draxler, Wood, and Black. There were no dissenting votes.
Thus, the city council meeting officially adjourned at 9:30 P.M.
Comments
Post a Comment