Richmond City Council August 17, 2023 Summary

On August 17, 2023, the Richmond City Council held a regular meeting at the Park Community Center in Richmond, Utah, starting at 6:30 P.M. Mayor Paul Erickson chaired the meeting, and Terrie Wierenga delivered the opening remarks. Council Members Tucker Thatcher, Terrie Wierenga, and Amber Ervin were present, while Lyle Bair participated remotely. Kelly Crafts was excused. City Administrator Jeremy Kimpton, City Treasurer HollyJo Karren, City Engineer Weston Bellon, and City Recorder Justin Lewis were also in attendance. Several visitors were present, including Geraldine Hansen, Terri White, Kirt Sadler, Ryan Busenbark, Cindy Allen, Joel Draxler, Jay Bair, Julie Cook, Kaitlyn Davis, Sherrie Davis, Brock Meacham, Cortney Davis, and Alia Mecham.

RECOGNITION OF YOUTH COUNCIL MAYOR KAITLYN DAVIS.

The Richmond City Youth Council Mayor, Kaitlyn Davis, recently graduated from high school after five years of active involvement in the program. Her exemplary dedication and contributions have been a source of inspiration for other youth council members. Kaitlyn consistently attended and led meetings, implemented improvements to the Hamburger Stand, arranged for Texas Roadhouse to provide meals for the Veteran's Day dinner, and organized a service day for Sub for Santa, among other initiatives. She was committed to keeping youth engaged and involved. As a token of appreciation, the Mayor presented Kaitlyn with a scholarship payment to support her educational pursuits.

DISCUSSION WITH A REPRESENTATIVE OF THE LITTLE LAMBS OF UTAH REGARDING DIAPER NEEDS AWARENESS WEEK.

Julie Cook from Little Lambs of Utah presented information about Diaper Needs Awareness Week. The key points highlighted include:

- Approximately 47% of U.S. families with young children struggle to afford diapers.

- Diaper need often leads families to cut back on essentials like food and utilities.

- It is linked to stress and parenting concerns for 70% of parents experiencing diaper need.

- Diaper need results in hunger for 28% of parents, causing them to skip meals to afford diapers.

- Families reported reducing expenditures, with 46% cutting back on essentials, 56% on entertainment, 35% on food, and 19% on utilities.

- Parents missing work due to diaper need results in a loss of wages, with an average of 5.1 workdays missed, equating to a loss of $296 per month for a parent earning the federal minimum wage.

The Mayor inquired about funding sources and ways to help, to which Julie mentioned donations mainly come from Cache Valley residents, and funds go directly to Little Lambs. Venmo is a preferred method, and donations are accepted through their website. Little Lambs works with Baby to Baby, a nationwide organization that helps with various items.

Tucker asked if they need monetary support or supplies, and Julie explained that monetary contributions are preferred for flexibility, but they also have an Amazon wish list. The Mayor suggested involving the youth council in fundraising efforts, and Julie expressed gratitude for any support.

Julie also mentioned that Little Lambs provides backpacks for emergency situations and collaborates with DCFS (Division of Child and Family Services). The website for more information is www.littlelambsofutah.com. Amber shared her admiration for their work and expressed support for their efforts.

DISCUSSION AND POSSIBLE VOTE ON THE “AGREEMENT FOR STAFFING FIREFIGHTERS IN THE RICHMOND FIRE STATION”.

This item was rescheduled to the Thursday, September 21st City Council meeting.

DISCUSSION AND POSSIBLE VOTE ON THE REQUEST FOR APPROVAL OF THE FINAL PLAT FOR RICHMOND VILLAGE P.U.D. PHASE 2, A (32) LOT/UNIT SUBDIVISION LOCATED AT APPROXIMATELY 243 EAST 535 NORTH. ZONED PUD (PLANNED UNIT DEVELOPMENT).

Weston mentioned that Phase 1 has been under construction for a while, and Phase 2 has been in planning for some time. The construction drawings were reviewed about a year ago, and he has no issues with the current request.

Jeremy stated that engineering reviewed the project a second time due to the lengthy timeframe since the first review. They are awaiting legal counsel's input and are not aware of any proposed changes.

Kirt Sadler discussed their goal to pave Phase 2 and 3 before Halloween, with Phase 1 set to be paved soon. They are still working on water and electrical infrastructure in these phases.

It was clarified that there are three phases in the project, not four.

A clubhouse will be located in the southeast corner, with plans to install its foundation in the fall, along with a playground and swimming pool.

The inclusion of sidewalks is in the construction drawings.

The request did not need to go back to the planning commission since they previously adopted the preliminary plan.

Amber expressed support for the request, especially since Weston had no concerns, and he is considered an expert in this area. The developer is following the city's code.

Jeremy confirmed that the staff supports the request, and a unanimous vote was made to approve the Final Plat for the Richmond Village P.U.D, Phase 2, which consists of a 32-lot/unit subdivision. Yes votes were cast by Thatcher, Wierenga, and Ervin, with no opposing votes, and some members were absent.

DISCUSSION AND POSSIBLE VOTE ON THE REQUEST FOR APPROVAL OF THE FINAL PLAT FOR RICHMOND VILLAGE P.U.D. PHASE 3, A (44) LOT/UNIT SUBDIVISION LOCATED AT APPROXIMATELY 185 EAST 550 NORTH. ZONED PUD (PLANNED UNIT DEVELOPMENT).

Weston reported that he has reviewed Phase 3 and has no concerns or new information to report.

The Mayor asked for the staff's thoughts, and Jeremy stated that their recommendation is to approve the request.

A motion was made to approve the Final Plat for the Richmond Village P.U.D, Phase 3, which comprises a 44-lot/unit subdivision. The motion was made by Tucker and seconded by Terrie, and the vote was unanimous. Yes votes were cast by Thatcher, Wierenga, and Ervin, with no opposing votes, and some members were absent.

PUBLIC HEARING FOR THE PURPOSE OF DISCUSSING UPDATES TO THE TRAILS MASTER PLAN.

In 2021, the process for a trail plan began, which included an open house and a survey. Committees were formed, but some members left for other jobs, leaving Terrie as the sole person working on the project since last fall. Carly Lansche, who was helping, also took another job and has been busy. The plan is currently 102 pages long, with 40 pages detailing the process. The goal is to create trails that can last for a century, requiring committed individuals to maintain them. Several trail options were considered, including those mapping local eateries and historic buildings.

Terrie mentioned the draft version of the plan is ready for review and welcomes comments or questions. The plan requires collaboration with various entities, including the US Forest Service, UDOT, private landowners, public facilities, and others.

A motion was made to close the regular council meeting and open a public hearing, with unanimous approval.

During the public hearing, Terrie explained that the draft plan would be posted on the city website, and they aim to accept feedback until the September council meeting when they intend to adopt the plan unless significant changes are needed.

Finally, a motion was made to close the public hearing and reopen the regular council meeting, which was unanimously approved.

CITY ADMINISTRATOR REPORT

In a recent council meeting, several important topics were discussed:

Jeremy proposed the addition of a ribbon curb requirement along new asphalt in a new subdivision without homes. This alternative to curb and gutter and storm drain systems would be 18 inches wide and aimed to improve the durability of the asphalt. It was based on successful experiences in another location.

The cost of implementing this ribbon curb requirement was a topic of discussion, with estimates ranging from $15 to $20 per linear foot.

Concerns about road shoulder maintenance were raised, especially given the city's hilly terrain and landscaping near roads. There was a recognition of the need for a better shouldering program and long-term maintenance.

The benefits of ribbon curbs, including fewer potholes and a more attractive appearance, were highlighted during the discussion.

The council expressed support for the ribbon curb requirement, acknowledging that it added an extra cost but would bring long-term benefits.

The use of Class "C" Road Funds to finance this requirement on city projects was mentioned and approved.

The discussion also touched on the housing shortage in the state, with numerous active building permits in the city, indicating substantial growth. This growth was noted as putting pressure on the city staff to handle the increased workload.

Overall, the council considered the ribbon curb requirement as a proactive measure to enhance road maintenance and acknowledged the challenges and opportunities presented by the city's growth.

MONTHLY FINANCIAL REVIEW WITH DISCUSSION AND DECISIONS AS NECESSARY.

In the recent financial update provided during the council meeting, several key points were discussed:

Justin reported that in July, The Park Bench received $3,283 in receipts, including a substantial $2,500 donation from Rocky Mountain Power. He also mentioned that the annual insurance payment for the entire fiscal year was made in July, resulting in expenditures for bonds and insurance for the year.

Significant payments included $4,800 for dog catcher services, $26,175 for police protection covering the contract period from July through December 2023, and $49,456 paid to Smithfield City for fire coverage during the same period.

Justin also provided information on water and sewer impact fees, with water impact fees totaling $30,444 and sewer impact fees amounting to $19,905 collected in July.

Regarding financial matters, the city is currently working with auditors, with the audit scheduled for September. It is anticipated that the auditors will present their findings to the council in November.

During the discussion, Terrie raised a question about the budget deficit in the water and sewer funds. Justin explained that this deficit is primarily due to accounting for depreciation expenses, which are not actual cash expenses but a provision for future replacements of buildings and equipment. He emphasized that the goal each year is to exceed revenue and underspend on expenses to narrow the gap and move closer to breaking even.

The Mayor mentioned that the revenue from new homes being built should contribute approximately $25,000 per year.

Justin also addressed the agreement with Lee's Marketplace regarding a sales tax rebate. He mentioned that Lee's Marketplace opened in June, and they would start paying sales tax with their July report, with a two-month delay before the city receives those funds. He noted that in the future, there would be a dedicated line item in the budget to show the sales tax rebate provided to Lee's each month.

COUNCIL MEMBER AND MAYOR REPORTS 

Amber provided an update during the council meeting:

The Planning Commission did not convene in the current month, but their next meeting is scheduled for Thursday, September 7th.

She introduced two new commissioners, Cindy Allen and Brock Meacham, and emphasized the value of fresh faces and their willingness to ask questions and learn. This is especially important in the face of the community's evident growth.

Amber shared positive news about The Park Bench program, noting that it is performing well. The new staff members have been contributing positively, and the program continues to thrive. She highlighted the ongoing need for volunteers and expressed gratitude for the community's support. Spartan, a local organization, plays a vital role in assisting with meal service. In addition, Lee's Marketplace and the Cache Community Food Pantry provide valuable assistance.

Amber also mentioned the generosity of residents who donate items such as food and materials for quilts. Half of the quilts produced are donated for humanitarian aid, while the other half is raffled off.

Overall, Amber conveyed appreciation for the community's willingness to help and the significant positive impact that The Park Bench program is having on the community.

DISCUSSION AND POSSIBLE VOTE ON THE REQUEST BY RYAN BUSENBARK FOR APPROVAL OF THE FINAL PLAT FOR THE JOHNSON COVE SUBDIVISION, AN (11) LOT/UNIT SUBDIVISION LOCATED WEST OF APPROXIMATELY 250 SOUTH 300 EAST. ZONED RMD (RESIDENTIAL MEDIUM DENSITY).

During the council meeting, Weston discussed the Final Plat approval for the Johnson Cove Subdivision, an (11) lot/unit development. Several significant points were raised:

Weston highlighted that this was the project's second appearance before the council, having previously received approval for the preliminary plat from both the planning commission and city council.

Changes had been made to the road layout, introducing a stub leading to the west, which necessitated addressing stormwater management. The developer's proposal included a storm drain line across the back of Lots 1 and 2, leading to a junction box.

Initially, it was planned not to have a ten-foot access around the retention pond due to access from 200 South. However, the new junction box required such access, as per city standards.

Weston expressed concerns about the stormwater management plan, noting that the current design might not meet city standards. He emphasized the need to see the plan on paper before recommending approval.

Jeremy, while supporting Weston's recommendation, acknowledged that he wasn't an engineer and deferred to Weston's expertise.

The Mayor inquired about the possibility of conditional approval, but Weston suggested tabling the request for one month to resolve the stormwater issue.

Concerns were raised regarding the placement of the storm drain line at the back of the lots and the potential complications it might pose, such as digging up backyards and removing fences.

Ryan Busenbark, representing the project, initially sought approval but acknowledged the need to collaborate with Weston to address the stormwater concerns.

Ultimately, a motion was proposed and unanimously approved to table the approval of the Final Plat for the Johnson Cove Subdivision until the storm drainage/retention pond system could be designed to meet city standards.

This decision aimed to ensure that the stormwater management plan would align with necessary requirements, avoiding potential issues in the future.

PUBLIC HEARING, NO SOONER THAN 7:30 P.M., TO DISCUSS THE PROPOSED INCREASE IN PROPERTY TAX REVENUE FOR THE CITY. THE RICHMOND CITY TAX ON A $458,000 RESIDENCE WOULD INCREASE FROM $270.54 TO $279.61, WHICH IS $9.07 PER YEAR. THE RICHMOND CITY TAX ON A $458,000 BUSINESS WOULD INCREASE FROM $491.89 TO $508.38, WHICH IS $16.49 PER YEAR. IF APPROVED THE CITY WOULD INCREASE ITS PROPERTY TAX REVENUE BY 3.34% ABOVE LAST YEAR’S PROPERTY TAX BUDGETED REVENUE EXCLUDING ELIGIBLE NEW GROWTH.  

During the council meeting, Justin provided information about the discussion regarding property tax rates:

- In 2018, the city council approved a significant property tax increase, setting the rate at 0.001367.

- In 2019, 2020, and 2021, the city council maintained the same rate of 0.001367.

- In 2022, due to a statewide increase in property values, the city council decided to adjust the tax rate, resulting in a rate of 0.001110.

- For 2023, the council is proposing to keep the 2022 rate of 0.001110, which would lead to an average annual increase of $9.07 per property or a 3.34% increase.

- If the council adopts the 0.001110 rate, the city would receive $320,098 in property tax revenue. If not adopted, and the rate falls to the county auditor's tax rate of 0.001074, the city would receive $309,716 in property tax revenue.

- The intent behind maintaining the rate is to implement gradual, smaller yearly increases instead of a large one-time increase like in 2018.

The Mayor inquired about the last time the city increased the tax rate before 2018, to which Justin responded that it was in 1978.

During the public hearing, Cindy Allen expressed appreciation for the small increase and mentioned the challenges faced by single individuals and those on fixed incomes. She also noted that Tremonton was proposing a much larger increase of 52%, making the small increase in this case more manageable.

Ultimately, the public hearing was closed, and the council continued its regular meeting.

DISCUSSION AND POSSIBLE VOTE ON RESOLUTION 2023-06, A RESOLUTION SETTING THE PROPERTY TAX RATE.

During the council meeting, the Mayor shared his perspective on property tax increases, referencing the challenging public hearing on the 2018 property tax increase and another difficult discussion concerning the fire department. He acknowledged that any tax increase is tough, especially for individuals on fixed incomes.

He emphasized that the city relies primarily on two revenue sources: sales tax and property tax, with sales tax being the more substantial contributor. Although the city had enjoyed 18 months of strong sales tax revenue, recent declines were concerning. If the decline continued significantly, budget cuts might be necessary.

The proposed property tax increase would have a relatively small impact, less than $11,000 per year, and the budget did not heavily depend on it. The Mayor appreciated the residents who pay taxes and stressed that the city is careful about its expenditures, given its limited revenue sources.

He also pointed out that other cities, like Tremonton and Kanab, were proposing substantial tax increases, underscoring the importance of addressing financial matters gradually rather than relying on large, hard-to-bear increases.

The resolution to adopt the property tax rate was unanimously passed by the council during the meeting. Council Member Lyle Bair left the meeting at 7:47 P.M.

COUNCIL MEMBER AND MAYOR REPORTS

During the council meeting, Council Member Terrie discussed the Trails Master Plan, which she had been working on for 2.5 years. She mentioned that new legislation would reduce the Cache Valley Transit District (CVTD) board size from 19 members to nine, providing better representation and ease of voting. She also mentioned the new service center for CVTD, which has substantial funding available without the need for a bond.

The annual city party was brought up, scheduled for September 15th. The Mayor and council expressed gratitude for Lee's Marketplace's involvement in the community event.

During the Q&A session, several residents asked questions and raised concerns about issues such as water and sewer planning for increased growth, weed control along sidewalks, and traffic violations at specific intersections. The Mayor and council provided insights and explanations for these issues.

The Mayor also discussed the need to form a city group to consider recycling options, given the challenges and costs associated with recycling. Council Member Terrie pointed out the higher monthly cost of recycling compared to the proposed property tax increase.

The meeting concluded with a motion to adjourn at 8:07 P.M.